Document Submission FAQs

Is it required to upload my documents?

Yes, uploading documents is required to comply with the immunization requirement.

Can I mail in my immunization records and be cleared?

No. To ensure that proper documentation is provided, please log in to our secure Ashe Patient Portal and complete the forms labeled “Immunization Compliance/Health Clearance” and “TB Screening.” Please upload/scan your supporting documents for verification.

I need to make a change to something I submitted. What should I do?

MMR, Varicella, Tdap or Meningococcal Conjugate: Log into the Ashe Patient Portal by clicking the link in the top right corner of the screen.  Enter the necessary revisions under "Medical Clearances." If you are unable to do so, use the Contact Us link for assistance.

TB Screening: Use the Contact Us link for assistance.

Upload additional documents: Log into the Ashe Patient Portal by clicking the link in the top right corner of the screen.  Upload additional files from the “Immunization Document Upload” tab. There is no limit to the number of files you may upload. Then, enter the accompanying revisions under "Medical Clearances."

My records are in another language. Do they need to be translated into English?

It is highly preferred that you submit your records in English. If we cannot interpret your records, you may need to take further steps, such as getting blood titer tests or immunizations at the Ashe Center.

I attempted to submit my health clearance information electronically but received an error message when I logged into the Ashe portal saying I cannot be located in the system. What should I do?

If you attempted to log in but received an error message saying that you are not located in the system:

You will need to check MyUCLA to make sure you have already completed your Statement of Intent to Register (SIR) & Statement of Legal Residence (SLR).

Please allow a minimum of 2 business days from the day you complete your SIR & SLR before attempting to log into the Ashe Patient Portal.